Schedule an interview

What it is

Scheduling an interview books a calendar event for a candidate with one or more interviewers. Binary creates the Google Calendar invite (with a Google Meet link by default) and can attach a feedback link for the interviewers.

Before you start:

• Connect your Google Calendar (you'll be prompted if it isn't connected).
• The candidate must have an email - the Schedule button is disabled without one.

Steps

1. Open the form's Responses page and open the candidate (this opens the focus view).
2. Go to the Interviews tab and click Schedule Interview.
3. Keep the mode on Schedule now (the alternative, Create booking link, lets the candidate pick their own slot - see Send a booking link).
4. Fill in the interview:
   • Title - prefilled for you (defaults to "Interview with" your workspace name, e.g. "Interview with Acme"). Edit it freely each time. An admin can change the default under Settings → Workspace defaults → Interview name, where the title can include your form, stage, candidate, and workspace names.
   • Interviewer(s) - search and add internal teammates. Hover View availability next to an added interviewer to see their week: a Mon-Sun calendar with their preferred hours as a band and their Google Calendar busy times layered on top, arrows to move between weeks, and times labeled in your timezone.
   • Date and time - pick a date, a start and end time (the duration is shown).
   • Location / meeting - Online auto-adds a Google Meet link, or choose a location for an in-person interview.
5. (Optional) Keep "Add a link that only interviewer can access" ticked to give interviewers a private link; choose what it shows - Candidate details, a Feedback form (pick a template), and/or Past interview feedbacks.
6. If your Google Calendar isn't connected you'll see "Connect your Google Calendar to create the interview" - click Connect and finish the Google sign-in.
7. Click Create. The calendar invite goes out to the interviewers and candidate.
8. A "Send to candidate" dialog opens on top, pre-filled with a short message stating the interview day, time, and location (and noting that a calendar invite went out, when one did). Edit it if you like, then send it as a direct message to the candidate - separate from the calendar invite itself. Close the dialog without sending if you'd rather skip it.

To change an interview later, reopen it and edit - editing doesn't reopen the send-to-candidate prompt, since an edit is a correction rather than news worth resending.

What people receive

• Interviewers and the candidate get a Google Calendar invite, with a Google Meetlink (or your location).
• Interviewers also get the feedback link in the invite (if enabled), and optional feedback-reminder emails after the interview.
• The candidate can also get a direct message confirming the interview, if you send the "Send to candidate" prompt shown right after you create it.

Notes & limits

• Free covers up to 3 interviews a month and Starter up to 10; Business is unlimited.
• Interviewers should have calendar access; if one doesn't, Binary can send them a connect-calendar nudge.
• Anyone with access to the form can schedule interviews on it.