Remote

Responded to 100% candidates

Schedule: Full-Time | 6am - 3pm or 7am - 4pm EST

About Upstack Data

Upstack Data is a Miami-based SaaS building marketing automation for Shopify merchants. Our flagship product, Signal, replaces broken browser-based pixels with reliable first-party server-side events to Meta, TikTok, and other ad platforms. We're a lean, AI-first team running offshore-first - most of our engineering, GTM, and operations roles are filled with PH talent.

About This Role

We're looking for a highly organized and proactive AI-First Executive Assistant to provide comprehensive support to the CEO and executive team. This role combines executive assistance, operations, project coordination, and technical administration across multiple platforms and business functions.

This is a high-ownership role for someone who thrives in a fast-paced remote environment, communicates exceptionally well, and can independently manage priorities while supporting day-to-day business operations.

Name *

Email *

LinkedIn profile *

Upload your resume in PDF format, must be in english *

Upload a photo of yourself *

How many years of experience do you have managing executive calendars, scheduling, inboxes, and communications? *

How many years of experience do you have coordinating domestic and international travel and managing meeting logistics? *

Years of experience managing HubSpot CRM activities including contact management, pipeline updates, reporting, and data integrity? *

Years of experience using AI Tools to streamline workflows, automate tasks, and improve productivity *

years of experience using Gmail/Google workspace *

Email Management Experience (Select all tasks you have experience with) *

Email filtering and organization

Drafting professional emails for executives

Managing multiple email accounts

Setting up email automation/templates

Handling confidential correspondence

Email marketing campaigns

Customer service via email

Tell us about your most relevant work experience (60s) *

Walk us through a time you supported a busy executive or founder. What were you responsible for, and what's one thing you did that made their week run better that nobody asked you to do? *

Tell me about a time you had to juggle competing priorities or double-booked an executive. How did you sort it out? *

Executives forget things and let tasks slip. Tell me about a time you kept your executive accountable for something they kept putting off—how did you handle it? *

Walk us through how you'd use Claude or ChatGPT to turn a recorded meeting into something useful for the CEO. What do you feed it, and what did you ask it produce? *

Walk me through a specific workflow or SOP you've built or improved using AI. What was broken or slow before, which tools did you use, how did you prompt them, and how did it turn out? *

Tell me about a time you pushed back on your boss or told them 'no'—or redirected how they were spending their time. How did it go? *

Draft a short, professional email declining a vendor meeting on the CEO's behalf without burning the relationship. Then in one line: how would you handle it if the CEO actually wants to keep the door open for next quarter? *

Walk me through a recent trip or event you coordinated end-to-end—what was the scope, and how did you handle the travel, logistics, and follow-up afterward? *

Why do you think you are a good fit for this role? (60s) *

Can you work 6am - 3pm or 7am - 4pm EST *

Yes

I'd need a different overlap window

What is your target monthly salary in USD? *

When is your earliest availability if selected for the role? *

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