Executive Assistant to the Founder

Location: Bangalore (Onsite)
Experience: 3+ Years

About the Role

We're looking for a highly organized, proactive, and execution-driven Executive Assistant to work directly with the Founder.

This is not a traditional administrative role. Your responsibility is to maximize the Founder's effectiveness by managing priorities, protecting their time, coordinating across teams, and ensuring critical initiatives move forward without constant follow-ups.

You'll act as the central point of coordination between the Founder, internal teams, clients, and external stakeholders. The ideal candidate is calm under pressure, exercises excellent judgment, communicates confidently, and stays two steps ahead at all times.

What You'll Do:

Calendar & Time Management

• Own and manage the Founder's calendar with sound judgment and prioritization
• Schedule meetings based on business impact and strategic priorities
• Decline, reschedule, or consolidate meetings when required
• Protect focused work blocks and minimize unnecessary interruptions
• Plan the Founder's day to maximize productivity and efficiency

Communication Management

• Screen and prioritize emails, WhatsApp messages, calls, and meeting requests
• Draft professional emails, follow-ups, and internal communication
• Coordinate with clients, partners, and internal stakeholders
• Ensure timely responses and consistent follow-through

Meeting & Stakeholder Coordination

• Prepare meeting agendas and ensure all required documents are available beforehand
• Capture meeting notes, action items, and ownership clearly
• Follow up with stakeholders until every task reaches closure
• Coordinate cross-functional meetings and ensure alignment across teams

Execution & Project Tracking

• Track high-priority initiatives and business deliverables
• Follow up with team leads to ensure deadlines are met
• Identify bottlenecks early and proactively resolve them
• Escalate issues only when necessary, always with context and possible solutions

Travel & Logistics

• Plan and manage domestic and international travel
• Coordinate flights, hotels, transport, itineraries, and schedules
• Ensure seamless execution of all travel-related logistics

Founder Support

• Anticipate requirements before they're communicated
• Reduce decision fatigue by presenting clear options and recommendations
• Handle confidential information with complete discretion
• Adapt quickly to changing priorities and last-minute requests

Who We're Looking For

• 3+ years of experience supporting Founders, CXOs, or senior leadership as an Executive Assistant or similar role
• Exceptional organizational and time-management skills
• Strong written and verbal communication skills
• Ability to manage multiple priorities with accuracy and composure
• High ownership, attention to detail, and problem-solving ability
• Comfortable working in fast-paced, high-accountability environments
• Proficient with Google Workspace, Google Calendar, Notion, Slack, and productivity tools
• Startup or agency experience is preferred

What Makes You a Great Fit

• You think two steps ahead instead of reacting to situations
• You protect the Founder's time as if it were your own
• You stay calm and solution-oriented under pressure
• You take ownership without waiting for instructions
• You communicate with maturity, professionalism, and confidence
• You know when to push back, say "no" diplomatically, and reprioritize when needed
• You enjoy bringing structure to ambiguity and keeping multiple moving pieces aligned

What You'll Get

• Work directly with the Founder on high-impact business priorities
• High ownership with significant exposure to leadership and decision-making
• Opportunity to influence how the business operates and scales
• A dynamic environment where initiative, judgment, and execution are valued every day