Administrative Assistant

Administrative Assistant

Employment Type: Full-Time
Department: Administration
Reports To: Management
Pay Rate: $14.00 per hour
Pay Schedule: Biweekly

Position Summary

We are seeking a dependable, organized, and professional Administrative Assistant to support the day-to-day operations of our company. This position plays an important role in keeping the office organized, maintaining accurate records, assisting management and employees, and helping ensure administrative tasks are completed efficiently and on time.

The ideal candidate is detail-oriented, comfortable using computers and office software, able to handle confidential information responsibly, and capable of managing multiple tasks in a professional work environment.

Responsibilities

• Answer and direct phone calls, emails, and other business communications

• Prepare, type, edit, organize, and file documents, reports, forms, and correspondence

• Maintain organized electronic and physical company records

• Assist management with daily administrative duties

• Schedule appointments, meetings, and company activities

• Maintain calendars and help coordinate schedules

• Assist with employee paperwork and general HR administrative tasks

• Enter and update information in company systems and databases

• Scan, copy, print, organize, and distribute documents

• Assist with customer, vendor, and employee inquiries

• Prepare meeting materials and take meeting notes or minutes when needed

• Monitor and order office supplies as necessary

• Help maintain company files and document-management systems

• Handle sensitive and confidential information appropriately

• Follow company policies, procedures, and security requirements

• Assist other departments with administrative tasks as needed

• Perform other reasonable duties assigned by management

Qualifications

• High school diploma or equivalent required

• Previous administrative, clerical, office, or customer-service experience preferred

• Basic computer and email skills

• Familiarity with office software such as Google Workspace or Microsoft Office preferred

• Strong organizational and time-management skills

• Good written and verbal communication skills

• Strong attention to detail and accuracy

• Ability to prioritize and manage multiple assignments

• Ability to work independently and as part of a team

• Professional, dependable, and punctual

• Ability to maintain confidentiality

• Willingness to learn company software, policies, and procedures

Preferred Skills

Experience with any of the following is helpful but not required:

• Google Workspace

• Microsoft Office

• Data entry

• Scheduling systems

• Document management

• Filing and recordkeeping

• General office equipment

• Customer service

• Administrative support

Compensation

This is a full-time position paying $14.00 per hour. Employees are paid biweekly.

What We’re Looking For

We are looking for someone who is reliable, organized, professional, friendly, and willing to take initiative. The Administrative Assistant should be someone management and employees can depend on to help keep daily business operations running smoothly.

Equal Opportunity Employer

We are an equal opportunity employer and consider qualified applicants without regard to legally protected characteristics in accordance with applicable federal, state, and local laws.