Executive Assistant - JD

Full-Time | 5 Days In-Office | Indiranagar, Bangalore.

About the Role

This is a hands-on operations role. You’ll work closely with the CEO and leadership team to own the logistics that keep the business moving — bookings, travel, vendor coordination, and the day-to-day operational backbone.

You’re the person who makes sure nothing slips: every flight booked, every vendor paid, every meeting room ready, every reimbursement processed.

About Triplespeed

Triplespeed is the fastest-growing bootstrapped company in India. We incubate viral consumer apps in the USA market and scale them till they become independent companies.

Over the last 12 months, we took 3x apps in independent verticals from $0/month -> $6million/month revenues.  There is no other company in India that can give you access to asymmetric returns the way we can.

Key Responsibilities

Bookings & Travel

• End-to-end travel management for the CEO and leadership team — flights, hotels, cabs, visas, and itineraries

• Coordinating offsites, team trips, and client visits, including logistics, accommodations, and on-ground support

• Managing meeting rooms, restaurant reservations, event bookings, and venue sourcing

• Building preferred vendor lists for travel agents, hotels, and transport partners to get better rates and reliability

Operations & Vendor Management

• Owning vendor relationships — from office supplies and pantry to AMCs, courier services, and facility upkeep

• Processing invoices, tracking payments, and coordinating with finance on reimbursements and expense reports

• Managing office operations — supplies, equipment, repairs, housekeeping, and ensuring the workspace runs smoothly

• Coordinating with building management, security, and external service providers

CEO Support

• Calendar management, meeting scheduling, and inbox triage for the CEO

• Travel briefs, itineraries, and on-trip support (timezone handoffs when needed)

• Coordinating personal bookings and errands as required

• Prepping logistics for meetings — agendas circulated, materials printed, refreshments arranged

Process & Discretion

• Picking up ad-hoc operations projects — onboarding logistics for new hires, event planning, office moves

• Spotting broken workflows in bookings, expenses, or vendor processes and fixing them

• Handling sensitive information (travel plans, vendor contracts, expense data) with full discretion

• Maintaining clean records — booking trackers, vendor contracts, expense logs, reimbursement files

Who This Is For

• 1–3 years of experience — EA, admin, office management, travel desk, or operations at a fast-paced company

• Early in your career but already the most organized and reliable person on your team

• You move fast, follow up relentlessly, and never let a booking or payment slip through the cracks

• You’re energized — not drained — by juggling a flight rebooking, a vendor escalation, and an offsite plan in the same hour

• Comfortable with Google Workspace, Notion, and Slack; familiar with booking platforms like MakeMyTrip, Cleartrip, or corporate travel tools

• Based in Bangalore, ready to work from office, and flexible on hours when travel or events demand it

Bonus Points

• Prior startup experience, especially consumer or D2C

• You’ve managed travel or vendor operations for a founder or leadership team before

• You’ve negotiated rates with hotels, travel agents, or vendors and saved real money

• You’ve coordinated offsites, large team events, or complex multi-city travel independently

• Familiarity with expense management tools (Zoho Expense, Happay, Razorpay) or booking platforms

What You’ll Get

• A front-row seat to how a profitable, scaling consumer app studio actually operates

• Direct exposure to the CEO and leadership team — the kind of learning that compounds fast

• A clear path to grow into Operations Manager, Admin Head, or broader leadership roles as the company scales

• Fair, market-aligned compensation for early-career talent in Bangalore