Associate Manager-Accounts Payable
Bengaluru
About the Role
We are looking for an experienced and detail-oriented Associate Manager – Accounts Payable to join our Finance team. The role will be responsible for managing key Accounts Payable activities across vendor invoice and purchase order processing, employee reimbursements, vendor management, reconciliations, reporting, and compliance support.
The individual will work closely with vendors, employees, and cross-functional teams to ensure accuracy, policy adherence, timely processing, and effective resolution of queries across the invoice-to-pay and claim-to-reimbursement cycle.
Key Responsibilities
1. Invoice, PO & Claims Processing
Process and verify vendor invoices and purchase orders, including PO and Non-PO invoices, in line with approval guidelines.
Process and verify employee reimbursement claims, card expense claims, and advance payment requests as per company policies.
Support vendor and reimbursement-platform onboarding and administration.
Identify and resolve invoice, PO, claim, and payment-related exceptions.
2. Vendor & Employee Query Resolution
Act as a point of contact for vendor queries, escalations, and payment-related disputes.
Resolve employee queries related to reimbursements, corporate cards, and reimbursement platforms.
Coordinate with Procurement, Rental, Finance, HR, and other internal teams to resolve vendor- and employee-related issues.
3. Vendor & Compliance Management
Support MSME reporting and GST e-invoicing applicability tracking.
Support LDC (Lower Deduction Certificate) validation.
Support TDS and RCM workings, including self-invoices and TDS on employee advances.
Maintain and periodically review vendor master data and employee advance/reimbursement records.
4. Reconciliation & Reporting
Support trade payable days and ageing analysis.
Maintain employee advance and reimbursement trackers.
Support month-end provisions and reconciliations.
Prepare periodic and ad-hoc Accounts Payable reports.
Maintain accurate AP records and ensure timely reporting.
5. Systems, Dashboards & Process Support
Maintain and update finance dashboards and trackers covering PO, Non-PO invoices, VRF, and claims.
Support resolution of ERP/platform issues related to PR, PO, invoices, GRNs, and claims.
Work with finance platforms such as Tally, Finnoto, Volopay, or equivalent systems.
Support process documentation, SOPs, process notes, and testing/rollout of new finance platforms.
6. Compliance & Audit Support
Support adherence to internal controls and Accounts Payable audit requirements.
Provide relevant documentation and explanations during internal and external audits.
Contribute to corrective actions and process improvements arising from audit findings.
Qualifications & Experience
Experience: 4–6 years of relevant experience in Accounts Payable, Vendor Management, or Employee Reimbursements.
Strong knowledge of TDS and GST, including RCM, is preferred.
Hands-on experience with AP/ERP or reimbursement platforms such as Tally, Finnoto, Volopay, or equivalent.
Advanced Excel skills are mandatory.
Strong communication and stakeholder management skills, particularly for vendor- and employee-facing query resolution.